Calendar overlay is a new feature of SharePoint 2010. Basically it is used to display several calendars in one view. It’s possible to overlay different views of the same calendar – this helps to display colour-coded events in one calendar. It allows the user to create color-coded events in a calendar based on user-defined event categories, out of the box.
1. First create a calender list. Go to Site actions -> Click on More options.
2. Choose list from left side and choose calender form right side & give the name of calender list and click on create.
3. Add some items of different types such as meeting,business,holiday etc.
4. You can change the ouput format by selecting month,day or week format from the ribbon.
5. If you want to show the output in a colored format like meetings created will show in pink or business created will show in blue then in that case you have to use calender overlay feature.
6. Suppose there are three types. i.e. meeting,business,holiday. Then you have to create 3 new calender views for that first.
7. To create views click on calender option from ribbon -> click on create view option.
8. Choose calender view.
9. Give a suitable name for the view. In the filter option choose the column name from which you want to match such as Title, then choose "begins with" option from second drop down, enter the correct name in the textbox. Click on ok.
10. Repeat the above procedure again 2 times to create another 2 views.
11. Now the time to create calender overlay. Chhose the calender list. Click on calender from ribbon -> click on calender overlay.
12. Add each of colour-coded views by clicking New Calendar link.
13. Give the calender name,chhose the color from color drop down.
14. Click on Resolve button under the Web Url text box. It will show all the List names in the List drop down. Choose the name of the calender list from drop down .
15. All the view names for that calender list will show in the List view drop down. Choose your required List view. Click on OK.
16. Repeat the above step again for another two times.
17. Navigate to the list it will show in colored format settings by you.
18. If here extra lines will appear for every entry then do one thing.
19. Go to ribbon, click on calender -> modify view -> in the settings page set a false condition like title begins with tt.
20. Click on Ok. Now you will get your required output.
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